HFW is a sector focused global law firm with a focus on construction, shipping, aerospace, commodities, corporate & commercial and insurance. We have over 700 lawyers working across Australia, Asia, Europe, Middle East and the Americas. With a progressive approach to our roles in commercial business, thinking creatively and pragmatically to support our clients, we are dynamic, entrepreneurial and leaders in our specialist areas.
In Australia, we have 3 offices based in Melbourne, Sydney and Perth and around 220 team members.
Job Description
The Role
We are seeking a dedicated and experienced Legal Assistant to join our team in Sydney on a permanent full-time basis. This role will be supporting two Partners, three Special Counsels and the rest of their fee earner group in Sydney. As a Legal Assistant you help to ensure smooth day-to-day running of the team by providing proactive and effective general administration assistance to the Partners and fee earner group. Your key tasks and responsibilities will include:
Practice Management
Organising travel arrangements
Opening new matters and following Risk & Compliance procedures
Drafting Client Care Letters
Drafting and preparing bills
Maintaining filing (including e-files)
Managing Partners' diaries
Organising and confirming client meetings
Assisting with client events
Keeping records up to date, including client database
Monitoring files and managing close/archive process
Completing expense reconciliation via Chrome River
Assisting new staff with office procedures
Assisting with office administration, cover Reception and complete other administrative tasks as required
Preparation of Documents
Producing information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics
Co-ordinating case preparation documents
Performing legal research
Communication:
Organising and triaging e-mails
Handling calls for the team
Liaising with clients, maintaining and fostering relationships
Desired Skills and Experience
If you possess a minimum of 2 years' experience in a professional services or legal firm, this might be the role for you. Specifically, we seek for individuals who:
Exhibit exceptional attention to detail
Can effectively liaise with people at all levels
Are highly organised
Maintain strong professional communication, both written and verbal
Are eager to learn and share their knowledge
Possess intermediate skills in MS Office
Prior experience with iManage and Elite is highly regarded but not essential
What's in it for you?
If you're eager to join a friendly team in a positive environment, this opportunity could be ideal for you. As well as a friendly, down to earth group of colleagues, we offer the following benefits:
Market-competitive remuneration package, transparent and generous bonus scheme, employee referral incentives, and life and salary continuance insurance
Health & Wellbeing initiatives, such as annual flu vaccinations, access to the Employee Assistance Program, free subscriptions to wellbeing apps, and subsidised sporting activities
An active employee-led Social Committee, organising regular events in all our offices
Hybrid and flexible working arrangements, allowing you to balance work and life commitments effectively
The ability to purchase additional annual leave and access our Paid Parental Leave (26 weeks)
Beautiful offices in the CBD with excellent end-of-trip facilities
A welcoming, supportive, and collaborative work environment
What's next?
If this sounds like an opportunity for you, apply online with your CV and a brief cover letter outlining why you are interested in this role. We would love to hear from you!
If you have any questions, please contact: Maarja Kamar, HR Consultant - maarja.kamar@hfw.com.